Scheduling
Each year, the Office of Events Management schedules thousands of activities at George Mason University. Whether you're planning a small meeting for your organization or a gala for 400 people, the Office of Events Management is your first stop on the road to a successful event. Interested in scheduling an event at GMU? Here's how!
Directions for Submitting an Events Request
- Review student union locations and set ups to determine your needs
- After reading the Regulations for Use of George Mason Facilities , fill out completely the Room Reservation Request form (e-form, PDF). You may email, fax, or drop-off the forms.
- We strive to respond to all internal requests within 3 to 5 business days. More time is sometimes necessary to process large and/or complex requests.
- Once a scheduler has processed your request, he/she will confirm the event via e-mail or fax. Confirmations may also be picked up at the office.
- If the space you've requested is not available, a scheduler will contact you to discuss alternatives.
- We require at least two weeks to process external requests. Please note: We are unable to rent space in the Johnson Center during academic sessions.
- Major events, those with a substantial number of attendees, large or complex setup requests and/or advanced audio visual needs, require careful planning. The Office of Events Management will provide guidance and information to assist you with major event planning. See the sample checklist.
- For a fee, we will plan and oversee the execution of your event from start to finish. See conference services for more information.
- Still have questions about planning your event? Visit our FAQ page.
For information on the university's scheduling policies, see University Policy 1103.