Getting Started

• Introduction
• First time use and Server Setup
• Log on 'n Log Off
• Username and Password
• Multiple Users

Managing Your Calendar

Viewing Calendars          

Reference

Introduction

Welcome to the CorporateTime Tutorial! CorporateTime is a scheduler that looks and acts like a standard daily planner, but it has much more to offer. GMU supports Corporate Time for the Macintosh and for computers running Windows 98/ME/NT/2000/XP. This document was created for Windows and Macintosh users. If you are using the Unix versions, you may notice some variations. With a CorporateTime account, you can:

• Schedule individuals, groups, and resources (for example, a conference room or an overhead projector);

• View schedules of others University-wide, singly or in groups ;

• Make your own schedule as secure (non-viewable to others) as you need;

• Track project status;

• Print out calendars in pre-set and customizable formats;

• Designate an individual to work on your agenda.

CorporateTime's user-friendly graphical interface helps you organize your schedule quickly and easily. Coordinating the time and location of a meeting with others no longer requires multiple e-mail messages and phone calls. CorporateTime works with a central server and can support thousands of users, making it easy to view the schedules of colleagues and plan meetings around their free time and yours.

Only available for faculty and staff:

Corporate time calendar application is only available to Mason's Faculty and Staff members. If you would like to request an account, please contact the ITU Support Center through phone: 703.993.8870 or via email: support@gmu.edu. You must have a MEMO email account to have a CT calendar account.

First time use and Server Setup

Please note: This tutorial assumes you have an active internet connection.

The following steps need to be undertaken only the first time the 'CorporateTime' calendar software is launched for the purpose of installation. Once set up,  the server settings will then be stored for subsequent launches.

1.      Open the program by double-clicking on the CorporateTime icon or selecting from the Start/Apple menu.

 

Fig 1.1

2.      The Connect to (refer (a) in Fig 1.1) field will contain the text 'Off-line'.

3.    To set up your CorporateTime server, click on the 'Other…' (refer (b) in Fig 1.1) button, the 'Connection  Manager' (Fig 1.2) window will pop-up.

Fig 1.2

 

 

 

 

4.      Click on New to open the 'Connection Editor'  (Fig 1.3) window. 

5.      Here’s what you have to do for the following fields

                 

	No.	Field name	Value to be entered
	a.	Connection Name	Mason Calendar
	b.	Server	calendar.gmu.edu

                                                               

Fig 1.3

 

6.      Click on the 'Lookup' button or press Enter.

7.      The Node, Authentication, Compression and Encryption fields will be filled automatically.

8.      Now click on OK or press Enter, this will take you back to the 'Connection Manager' screen (Fig 1.4)

 

Fig 1.4

 

9.   Select the new server connection named 'Mason Calendar' that you just created and click on 'Make Default' button. Click Ok. (please read the note). 

Viola! Your server setup is complete and CorporateTime calendar is ready for use.

10. Sign-In to start using the application. Enter your username (memo-id) and password and click on 'Sign-in'.

Also look at the next section on Logging On and Logging Off.

 

      *Note: The next time you start CorporateTime, your server name and User name are automatically provided in the Sign-In dialog box, that is the settings and username are saved. Also, your settings (i.e., day/week/month view) will be the same as you left them in your last session. Hence, you will only need to enter your password to use the application.

Logging On/Off

Logging On
        1.    Launch Corporate Time by double-clicking on the icon on the desktop or selecting from the start/Mac menu.
        2.    Type Password and Press Enter.

Logging Off
        1.    Click on the "File" menu.
        2.    Click on the "Exit" command.

Note: CorporateTime is a client/server application that operates in real-time; changes that you make to your calendar are automatically saved on the server
 

Multiple Users

In the case there is more than one user, logging on to Corporate time calendar on the same machine, users will be prompted for an off-line location. The following figure presents the prompt shown:

This happens because once the first user logs on, the calendar automatically stores user related information in the default local storage location. When the second person tries to sign in, the calendar tries to store the user related information at the default location, since that location already has information for another user, it prompts the second user to define another location.