Office of the University Registrar

Class List Information

• How to View Your Class List
• How to Email Your Class List
• How to Export Your Class List to Excel

The class list for each instructor’s section is available via the Patriot Web. The class list on PatriotWeb is considered the Official class list once the Last Day to Drop for the semester has passed; however, instructors are responsible for verifying that all students attending their classes are officially enrolled by the Last Day to Add for the semester.  Students not officially enrolled by the Last Day to Add should be referred to the Department Chair (or Student Services Office for School of Management courses) for an exception to policy and late registration procedures, if approved.

Instructors log into the Patriot Web system using their user ID and password, and can view and/or print the list of students enrolled and waitlisted (if applicable) for their sections. After logon, click on the “Faculty and Advisor Services” tab located at the top of the screen and you will be given various options for viewing your class list.

 

How to View Your Class List

Directions:

1. Log on Patriot Web
2. Select "Faculty and Advisor Services"
3. Select "Summary Class List"
4. Select the term and click "Submit"
5. If you are the instructor, select the course you wish to work with from the drop-down list, then click "Submit CRN". If you are an advisor, click "Enter CRN Directly" at the bottom of the page, then enter the 5-digit CRN and click "Submit".
   NOTE: If you are an assigned instructor and your course does not appear in the drop-down list, please contact your department scheduling coordinator. Until the issue is resolved, you may follow the advisor instructions to enter the CRN directly for view-only access.
   
6. The roster will display in alphabetic order.

 

How to Email Your Class List

Patriot Web provides an option for emailing all students in a class (using the Summary Class List) or all students on a wait list (using the Summary Wait List). This option will display a comma-separated list of Mason email address that can be copied and pasted into the recipient field of a message composed in your preferred e-mail program. It is highly recommeneded that you type your Mason email address in the To: field of your message, and paste the list of student email address int othe Bcc: field (blind carbon copy). This eliminates the need for recipients to scroll through a lengthy list of addresses at the beginning of your message and will also protect the itdentity of students having a confidential indicator.

NOTE: Any student that has a confidential indicator must be treated with extreme care. Mason is legally obligated to ensure that this person's email address is not visible to anyone else. Email correspondence with students that have a confidential indicator must be sent either individually (not as part of a group) or as a blind carbon copy (Bcc).

Directions:

1. First, follow the instructions above to view your class list.
2. To email an individual student select the envelope icon at the far right of the student's name. A message window will open, addressed to that student.
3. To email the entire class, scroll down to the bottom o the class list. Click the "Display Email List". After a brief delay, the page will refresh and return to the top
4. Scroll downto the bottom of the class list. You will now see a separate box containing a list of email address for all students in the class.
5. Right-click in the this box to display a pop-up menu, and chose "Select All". This will highlight the entire list of addresses.
6. Right-click in the box, click Copy.
7. Open your preferred email progrm and launch a new message window. Right-click inthe Bcc: field to display a pop-up menu, and click Paste. In the To: field, enter your Mason email address. YOu may then compose and send your message as you normally would.

 

How to Export Your Class List to Excel

A cut and paste operation is used to export your class list (or waitlist from Patriot Web into Excel.

Directions:

1. First, follow the instructions above to view your class list.
2. Using your mouse, click immediately left of the "Record Number" heading to place your cursor. Without releasing the mouse button, drag the mouse to the end of the class list so that all rows are highlighted.
3. Right-click in the highlisted fields and click Copy.
4. Open a new Microsoft Excel workbook and click cell A1.
5. From the Edit menu on the Excel menu bar, click Paste. The entire Summary Class List should appear in your spreadsheet.
6. Resize columns as necessary
7. From the File menu, click "Save" to save your workbook.
   Note: Any changes that occur in the Patriot Web class list will not be reflected in your Excel workbook.