The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The Mason official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Mason official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
A student who wishes to ask for an amendment of a record should write the Mason official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the official decides not to amend the record as requested, the official will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
Mason discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by Mason in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom Mason has contracted as its agent to provide a service instead of using Mason employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the university.
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Last updated May 01, 2009.