University Policy 2209, Employee Tuition Waiver Program Procedures

Employees seeking admission to the University will indicate their employment status on the application. The Admissions Office then processes the application according to admissions’ guidelines.

Eligible employees will follow normal registration procedures. Employees will complete course request forms, obtain necessary advising or signatures and fulfill stated prerequisites as indicated in the University catalogs. All eligible employees will register during their assigned priority as stated in the relevant Schedule of Classes.

At the time of Registration:

After full and part-time faculty and staff complete their registration, they will forward Employee Tuition Exemption Request, with supervisor’s signature, to Student Accounts. Wage employees must include a copy of his/her most recent Leave Balance summary from Patriot Web (https://patriotweb.gmu.edu/) reflecting that a current WGTW balance of 500+ hours. Upon receipt, the Student Accounts staff will process the exemption in accordance with the provisions set forth in the policy. Questions regarding employment status and wage hours accrued should be directed to the Human Resources and Payroll Department. Other questions should be directed to Student Accounts.

The Human Resources and Payroll Department will track the hours of eligibility for wage employees and maintain suitable records. Student Accounts will track total hours waived per waiver year (Fall/Spring/Summer Semesters: from approximately mid-August to mid-August), provide WGTW usage information to Human Resources and Payroll each semester, and maintain suitable records.

If a wage employee subsequently accepts a full or part-time classified/faculty position, the permanent employment status will take precedence in determining eligibility for tuition waiver. Any accumulated hours may not be transferred to the new eligibility status.