Administrative Policies

University Policy Number 2211

Subject: Death In Service

Responsible Parties: Human Resources, all Heads of Departments and Activities, University Police, University Controller and all employees.

Procedures: N/A

Related University Policies: N/A

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I. SCOPE

The policies contained herein apply to Human Resources, all Heads of Departments and Activities, University Police, University Controller and all employees with respect to notification of the death of an employee or an employee’s spouse. The provisions are applicable to responsible parties at all campuses of George Mason University.

II. POLICY STATEMENT

The University is concerned about the health and well-being of its employees and recognizes that expressions of sympathy are a means of reinforcing this concern. These expressions also provide an opportunity for the bereaved employee or family to be made aware of the assistance that the University community can provide.

III. RESPONSIBILITIES

Employees should advise their spouse or next of kin to notify the University in case of death. The death should be reported to the Department or Activity Head or designee, who will immediately inform Human Resources so that life insurance and retirement benefits can be initiated. Human Resources also will:

· Notify the Office of the President;

· Arrange for the University Police to fly the Virginia state flag at half mast on the day of burial;

· Advise the Accounts Payable Manager to send a floral spray or charitable donation, as determined by the family; and

· Provide other assistance as necessary or requested.

IV. EFFECTIVE DATE AND APPROVAL

This policy is effective December 1, 2003. This policy shall be reviewed and revised, if necessary, annually to become effective at the beginning of the University’s fiscal year, unless otherwise noted.

Approved:

_______________________
Maurice W. Scherrens
Senior Vice President

________________________
Peter N. Stearns
Provost

Date approved: December 17, 2003