Administrative Policies
University Policy Number 2216
Subject: Work Schedules and Attendance for Classified Employees
Responsible Parties: Human Resources & Payroll, Head of Departments, Offices and Activities
Procedures: N/A
Related University Policies: N/A
I. SCOPE
The policies provided herein apply to classified employees employed by
George Mason University at all locations.
II. POLICY STATEMENT
The hours of work for classified employees of the State are described
in the Virginia Personnel Act and the DHRM Policy No. 1.25. It is the
Commonwealth’s objective to provide consistent work hours for its
employees, which allow for flexibility in work schedules. The University
is authorized to develop such policies and procedures to comply with and
complement these State policies.
The regular work week for full-time positions consists of a five day, 40 hour per week schedule for every seven calendar-day period. Normal operating hours consists of eight and one-half hours including a 30-minute lunch break, usually from 8:30 a.m. until 5 p.m., Monday through Friday. Also, work schedules that differ from the standard work week may be implemented if such schedules are identified as more efficient. In emergency situations, an employee’s schedule may be temporarily adjusted.
III. RESPONSIBILITIES
The Assistant Vice President and Chief Human Resources Officer, Payroll
Director and Head of Departments, Offices and Activities are responsible
for the daily monitoring and administrative coordination of the policies
contained herein.
A. Assistant Vice President and Chief Human Resources Officer
Develops hours of work and general time and attendance policies consistent
with State, University and Federal requirements and resolves related problems.
B. Payroll Director
Develops and administers specific time and attendance reporting and accounting
procedures consistent with University policy. Processes and maintains
time and attendance and leave reports.
C. Heads of Departments, Offices and Activities
Review and validate web time entry, ensuring accuracy and timely submission.
Establish specific work schedules for subordinate staff within State and
University policies.
IV. EFFECTIVE DATE AND APPROVAL
This policy is effective June 10, 2004. This policy shall be reviewed
and revised, if necessary, annually to become effective at the beginning
of the University’s fiscal year, unless otherwise noted.
Approved:
_______________________
Maurice W. Scherrens
Senior Vice President
________________________
Peter N. Stearns
Provost
Date approved: June 19, 2004