UNIVERSITY ADMINISTRATIVE POLICY NO. 27
SUBJECT: PROCEDURE FOR SUPPLEMENTAL PAYMENT FOR EMPLOYEES
RESPONSIBLE OFFICE: All Heads of Departments and Activities, Human Resources
- These policies and procedures provided herein apply to all George Mason
faculty, staff and student employees with respect to rendering personal
services to the university outside the parameters of their regular positions.
This policy also applies to those individuals who render personal services
to the University.
Administrative Policy Number 27 applies to all George Mason University locations, owned and leased including Fairfax Campus, Arlington Campus, GMU at Prince William and GMU at the Center for Innovative Technology.
- All George Mason University employees, and individuals rendering personal
services to the university, shall be paid by means of the payroll procedure.
George Mason University employees performing work outside their regular assignment are subject to state authorization for such employment. Payment for services can not be made until such authorization is received.
Because some businesses have attempted to avoid tax and benefit expenses by classifying employees as independent contractors, the Internal Revenue Service exacts severe penalties in cases of mis-classification or abuse. University guidelines describing the Internal Revenue Service criteria for classifying workers as independent contractors are available from the University's Office of Fiscal Affairs and the Office of Human Resources. If the services to be performed and employee status meet the guidelines, the Departments may proceed to initiate payment through the procurement process. The Materiel Management Department will handle requests through the applicable procedures. If the services to be performed and employee status do not meet the criteria, Departments must follow the procedures listed herein.
- Heads of Departments and Activities are responsible for requesting
authorization as soon as the need for services becomes known. Heads of
departments and activities shall not permit services to be performed until
requests are approved.
The Human Resource Office is responsible for transmittal of all requests for authorization to the Department of Personnel and Training and for notification to the departments or activities of approval/disapproval.
- Departments will prepare a written request which includes the name
of the employee, department, description of service to be rendered, period
of employment, salary to be paid. Employee payrates are subject to the
application of the Fair Labor Standards Act. Departments may be required
to pay an overtime rate of l 1/2 times the regular rate. Departments
must also certify that supporting funds are available to defray the cost
of services rendered. The Human Resources Office will ensure that requests
provide proper justification and appropriate payrates; and will prepare
and submit the authorization for unit of work rate to the Department of
Personnel and Training. Immediately upon the receipt of approvals or disapprovals
from the State, the Human Resource Office shall notify the head of the
department or activity concerned. Departments will then submit appropriate
documentation to initiate payment.
- All amendments and additions to the Administrative Policy Number 27
are to be reviewed and approved by the Office of the Executive Vice President
for Finance and Planning.
- The policies herein are effective April 9, 1993. This Administrative
Policy shall be reviewed and revised, if necessary, annually and to become
effective at the beginning of the University's fiscal year, unless otherwise
noted.
Executive Vice President Executive Vice President
for Administration for Finance and Planning
APPROVED: George W. Johnson DATE: April 9, 1993
PRESIDENT
Stanley Taylor, Administration: (703) 993-8754, staylor@gmu.edu