Article 1- Name of Organization
The name of this organization shall be Alpha Epsilon Delta (AED). The local chapter at George Mason University is the Zeta Chapter.
Article 2- Purpose
Alpha Epsilon Delta is a national pre-medical honor society. Alpha Epsilon Delta's objectives are:
- To use its knowledge for the benefit of health organizations, charities, and the community;
- To promote cooperation and contact between medical and pre-medical students and educators in developing program of pre-medical education;
- To stimulate an appreciation of the importance of pre-medical education in the study of medicine; and
- To bind together similar interested students.
Article 3 - Membership
There are two types of membership: National and honorary. The membership of this club is open to all George Mason students. Membership in this organization will not be restricted on the basis of race, color, religion, national origin, disability, sexual orientation, veteran status, sex or age.
All members must be enrolled GMU students with a cumulative GPA of at least 2.0, in good academic standing with the university. There are two types of membership. Please note the appropriate fees.
Honorary membership: In order to attain honorary (local) membership there are no GPA requirements be. The one time cost is $25.
National Membership: You must have a cumulative GPA and BCPM GPA of at least 3.2 and have completed 45 credits. The one time cost is $50.
All members have the power to:
- determine organizational policies and initiate programs
- vote on officers at the end of each Spring
Membership privileges may be revoked if the member fails to meet the criteria established for membership.
Article 4 - Officers and Faculty/Staff Advisors
- Reporter/Activities Coordinator
- Fundraiser Coordinator
The duties of the President are to:
- Delegate tasks to all the officers and ensure all duties are performed in a timely manner and will communicate with the faculty advisor when necessary. The President will ensure that resources of George Mason University are used, including facilities and funds, in accordance with University policies.
The duties of the Vice-President are to:
- Convene and chair the regular and special meetings.
- Recruit guest speakers for meetings.
- Organize and supervise officer elections in May, and additional ones as necessary.
The duties of the Treasurer are to:
- Develop a budget and handle all financial matters of the organization.
The duties of the Secretary are to:
- Maintain records of meeting minutes and other correspondence (ISU meetings, etc.)
- Handle all email correspondence with the members.
- Reserve rooms for special events.
The duties of the Historian are to:
- Maintain a history of all the activities and meetings of Alpha Epsilon Delta, including but not limited to, updating the bulletin board and scrapbook.
The duties of the Webmaster are to:
- Maintain the website and update it regularly.
The duties of the Reporter/Activities Coordinator are to:
- Complete and submit the bi-annual report to the National Headquarters, and coordinate activities planned throughout the year.
The duties of the Fundraiser Coordinator are to:
- To raise money for Alpha Epsilon Delta in accordance with University policies.
Officer candidates for president must be national members and remain in good academic standing with the University. Officer candidates for all other position must be either national or honorary members and remain in good academic standing with the University. Officers may be removed from their office if they fail to maintain this basic criterion and/or if they do not carry out their duties as set forth above. They may be removed with a majority vote by the members of the club during a regular or a special meeting. Each officer will serve for one full academic year. There are no term limits for any of the officer positions.
The primary advisor shall be a member of the faculty or staff at George Mason University. The advisor can be selected or removed from their duties through a majority vote by the members of the club. The advisor may offer guidance and support but does not hold a vote.
Article 5- Elections
Section I: Terms and Conditions for Candidates
- Elections will be held for the individual offices of president, vice-president, secretary, and treasurer, historian, webmaster, reporter/activities coordinator and fundraiser coordinator.
- Any of the officer positions can be held by two people, in which case each individual is a co-officer (eg. Co-President)
- Individuals running for the office are responsible for their own eligibility. Otherwise they will be disqualified and banned from any offices in the future.
Section II: Terms and Conditions for Voting Members
Voting members are those who have paid the membership fee, and have attended more than one third of the meetings
Section III: Notification of Elections
- Elections will take place in the month of April.
- Each person running for a position must announce their decision one week before the elections to all members. The time of the elections must also be announced to the members at least two weeks before the elections.
- Each nominee should prepare a speech for the day of the elections to present their qualifications. They may also post this on the website.
Section IV: Election Procedures
- The voting will be carried out by a secret ballot and a group of three members will be chosen on Election Day to tally the votes.
- In case of a tie, the President will break the tie and make the deciding vote.
- A member can be disqualified from running by a majority vote of members present.
Section V: Transition Period
The new officers will shadow the current officers for the remainder of the academic year to learn the specifics of their duties.
Article 6 - Meetings
Section I: Date & Time of the meeting
- Regular meetings shall be held at least three times per semester.
- The President and Vice-President will chair the meeting and all members will be allowed to attend.
- Members must attend one third of all meetings to be eligible to vote at the end of the year.
- A quorum will consist of a simple majority of all active members plus one officer.
- The meetings will be held on those days when a majority of the members will have the opportunity to attend. The majority of the officers will decide the date for the meeting.
Section II: Special Meetings
Special meetings may be called by the President and the Vice-President. Temporary committees may be elected by student members, appointed by the President, to organize special events. The purpose of the committee shall not exceed those of the President.
Article 7 - Finance
The dues for each year are set at $ 75.00 for National members and $50.00 for honorary members and can only be changed with an amendment to the constitution.
Article 8 - Amendments
Section I: Proposal Timing
Proposals for amendments to the constitution shall be announced at a regular meeting and posted one week prior to consideration.
Section II: Acceptance of Amendment
Each amendment must achieve 2/3 votes of the members present to be written in the constitution. The office of Student Activities must review all amendments in the same manner as a completely new constitution.
Article 9 - Ratification
This constitution shall become effective upon approval by a ¾ vote of the membership, the Council of Student Organization Umbrella Leaders and the Associate Dean of University Life/Director of Student Activities.