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Proposal Routing Policy

  1. Routing forms with budgets for all new restricted accounts must be routed for signature by the Principal Investigator, the Department Chair, the Dean/Director, and the Director of the Office of Sponsored Programs.

  2. Significant changes in the scope of work of pending or active projects must route. These changes can include, but are not limited to:
    • Requests for additional funds
    • Requests for waiver of indirect costs
    • Changes to cost sharing
    • Changes in submitting activity or principal investigator
    • Changes in indirect distribution split
    • Changes of plus or minus 20% in FTE for any individual
    • Changes in research design which raise new issues regarding biohazards compliance, space usage, compliance with conflict of interest rules, or ownership of intellectual property

  3. No-cost extensions do not route.

  4. The Vice President for Research must approve before proposal is submitted:
    • all indirect waivers if sponsor will allows full rate

  5. The Senior Associate Vice President of Operational Services will sign the routing form for all:
    • requests for renovations or modifications to existing space
    • projects involving use of University space by an outside entity
    • projects requesting space beyond existing unit allocations
    • projects budgeting rent
    • project budgets requesting sponsor funding of $1,000,000 or more per year of the project

  6. Principal investigators should be aware that space outside of their unit allocation is extremely limited and that these needs may have to be satisfied by leasing facilities off campus. All space needs should be discussed first with the administrative officials within the unit.

  7. It is in the best interest of the University and the faculty to have all project routing completed before submission of the proposal. While the use of email to obtain preliminary administrative approval is encouraged, all proposal routing forms must be routed for signatures. Faxed signatures are acceptable.  Proposals in the following categories must be reviewed prior to submission:
    • Cost sharing is budgeted
    • F&A (indirect) waivers are requested (when sponsor will pay)
    • Salaries are proposed for current GMU employees that differ from the salaries shown in the Human Resource system

  8. The complete and final proposal must be submitted to the Office of Sponsored Programs for review and approval before sponsor proposal forms will be signed on behalf of the University.

  9. New awards will not be executed nor new accounts made available to the PI until a project has routed.

 
 



RESEARCH ADMINISTRATION