|
OSP |
PI |
Dept
Admin |
Chair/
Dean |
Other |
GENERAL ADMINISTRATION |
Provide institutional leadership through ongoing training and advising to assure the University’s continuing success in obtaining funding and managing sponsored projects |
X |
|
|
|
|
Prepare and negotiate the F&A cost proposal and negotiates final rates |
|
|
|
|
Fiscal Services |
Maintain a proposal database |
X |
|
|
|
|
Maintain an award database |
X |
|
|
|
|
Identify changes to sponsors’ terms and conditions for grant administration and notify the University community |
X |
|
|
|
|
IDENTIFICATION OF FUNDING OPPORTUNITIES |
Identify database of grant information and make it available to the University community |
X |
|
|
|
|
Identify external funding opportunities |
|
X |
|
|
|
PROPOSAL PREPARATION |
Prepare technical proposal |
|
X |
|
|
|
Assure that the proposed project is appropriate in nature and scope, and consistent with departmental and institutional mission |
|
X |
|
|
|
Assure that the proposed project has qualified personnel and adequate space |
|
X |
|
|
|
Draft an adequate and accurate budget to accomplish the scope of work |
X |
X |
X |
|
|
Request and document approval for cost sharing/matching |
|
X |
|
|
|
Approve and provide documentation to OSP for cost sharing/matching |
|
X |
X |
|
|
PROPOSAL REVIEW AND APPROVAL |
Provide oversight for sponsored project proposals, including budget review |
X |
|
|
|
|
Work together to prepare final proposal budget |
X |
X |
X |
|
|
Prepare budget justification/budget narrative |
|
X |
|
|
|
Review and approve F&A cost reductions or waivers |
X |
|
|
|
Vice President
for Research |
Provide justification for costs generally considered to be indirect to be charged as direct costs |
|
X |
X |
|
|
Review and approve requests for costs generally considered to be indirect to be charged as direct costs |
X |
|
|
|
Controller |
Prepare/Negotiate Non-Disclosure Agreements |
X |
|
|
|
|
Prepare/Negotiate Teaming Agreement |
X |
|
|
|
|
Negotiate Material Transfer Agreements (MTAs) |
X |
|
|
|
with Office of Technology Transfer |
Route proposal budget, budget justification and project description for approval prior to submission |
X |
|
|
|
|
Sign Proposal Routing Form certifying information provided on Representations and Certifications page and all fiscal information |
|
X |
|
|
|
Sign Proposal Routing Form indicating concurrence with all information and commitments included on form |
|
|
|
X |
|
|
OSP |
PI |
Dept
Admin |
Chair/
Dean |
Other |
PROPOSAL SUBMISSION |
Provide authorized institutional signature on all proposals and awards |
X |
|
|
|
|
Submit all proposals on behalf of the University as designated by Board of Visitors’ policy |
X |
|
|
|
|
AWARD ACCEPTANCE AND ACCOUNT SET-UP |
Negotiate award documents to ensure award conditions are appropriate for the University |
X |
|
|
|
|
Agree to all terms and conditions, with emphasis on performance clauses (includes frequency of technical reports, special professional staff hourly reports, deliverables, termination conditions, etc.) |
X |
X |
|
|
|
Approve requests for assignment of account number in advance of receipt and acceptance of official award document |
X |
X |
X |
|
|
Serves as institutional signatory to execute awards and contracts |
X |
|
|
|
|
Assign account numbers (Grant and Fund) for sponsored awards |
X |
|
|
|
|
REGULATORY COMPLIANCE |
Prepare and submit protocols for research involving human subjects, research animals and bio-safety hazards |
|
X |
|
|
|
Assure that compliance requirements are met on an ongoing basis |
|
X |
|
|
|
Verify submissions of protocols to appropriate committee for research involving human subjects, research animals and bio-safety hazards |
X |
X |
|
|
|
Assure and provide documentation of certifications and representations to sponsor (for approval of research animals and bio-safety hazards following committee approval) |
X |
|
|
|
with Office of Research Subject Protections and Office of
Lab Safety |
Assure compliance with federal regulations and state statutes regarding disclosure of potential conflicts of interest |
|
|
|
|
Vice President for Research |
MANAGING THE AWARD |
Provide oversight of sponsored project administration |
X |
|
|
|
|
Provide oversight of award management |
|
X |
X |
|
|
Initiate hiring of personnel and/or complete funding change forms to charge personnel to sponsored project |
|
X |
X |
|
|
Review and approve personnel funding change forms and process changes |
X |
|
|
|
|
Initiate student financial aid stipends, tuition waivers, etc. |
|
X |
X |
|
|
Review and approve student financial aid stipends, tuition waivers, etc. |
X |
|
|
|
|
Assure appropriateness, reasonableness and allowability of expenditures |
X |
X |
X |
|
|
Manage expenditures to not exceed available award balance |
|
X |
X |
|
|
Review and reconcile award expenditures on a monthly basis |
|
X |
X |
|
|
Review expenditure in certain restricted budget categories (e.g. travel, food and beverage) |
X |
|
X |
|
|
