FRIDAY, November 3, 2006

MASON HALL, room D5, 12:00 – 1:15 p.m.


Present:  Kevin Avruch, Associate Director and Professor of Conflict Resolution and Anthropology, Institute for Conflict Analysis and Resolution; Lorraine Brown, Professor of English, College of Humanities and Social Sciences and President of the AAUP Chapter of George Mason University; Dave Harr, Senior Associate Dean, School of Management; David Rossell, Associate Provost for Personnel and Budget, ex-officio; Suzanne Slayden, Associate Professor of Chemistry and Biochemistry, College of Science. 


Absent: Rick Coffinberger, Associate Professor of Business and Legal Studies, School of Management, Chair; Martin Ford, Senior Associate Dean, College of Education and Human Development; Marilyn Mobley, Associate Provost for Education Programs and Associate Professor of English.


AAUP Statement on Professional Ethics last updated in 1987, no separate section on plagiarism.  General agreement to use hyperlinks whenever possible.  Contents of Appendix C are the newest version. No response yet received regarding query if VA law modifies federal FMLA statute in any significant way.


2.11.5 Faculty Availability for Orientation and Advising (formerly 2.11.4):  To use FIG text, substitute “Available” for “Present”.


2.11.7. Scholarly Activities (formerly 2.11.6) General Policy:  (formerly  Text remains the same, add link for AAUP Statement on Professional Ethics  http://www.aaup.org/AAUP/pubsres/policydocs/statementonprofessionalethics.htm  . Policies on Copyright and Patent of Faculty Work (formerly

2.11.8 Political Candidacy (formerly 2.11.7) 1994 Text OK as is.

2.11.9 Outside Employment and/or Business Interests (formerly 2.11.8)


General Discussion:  2.3.2 Procedures for Recruitment and Appointment of Tenured and Probationary Faculty – 1994 Handbook Text:


Requests for new faculty appointments to allocated positions normally originate with the local unit administrator, acting upon the recommendation of the unit's faculty. In particular, the administrator seeks the assistance of the faculty in defining the requirements of the position to be filled and the qualifications to be sought in the appointee. Authorization from the appropriate dean and the Provost is necessary before a search is initiated to fill a vacancy or a new position.


The local academic unit establishes, usually by election, a faculty committee possibly a committee of the whole to advise and assist the local unit administrator in carrying out a search. These committees handle correspondence; review the dossiers of applicants and make recommendations concerning them; establish the schedule and make other arrangements for the on-campus interview of finalists; and perform other search-related duties as necessary. All full-time faculty of the local academic unit will have an opportunity to meet with the finalists. The unit's faculty then evaluates the finalists and formulates a recommendation. The local unit administrator transmits the faculty recommendation, together with her or his own, to the collegiate dean or to the Provost. A copy of the local unit administrator's recommendation is furnished to the unit's faculty. Faculty appointments to any local academic unit require the concurrence of that unit's faculty.


Before extending an offer of appointment, the local unit administrator or the chair of the faculty search committee must secure affirmative action clearance and the concurrence of the relevant dean or director and the Provost. All offers of appointment at rank above assistant professor must include the statement "conditional upon approval by the President of the University and upon election by the University's Board of Visitors." Offers of employment in any rank must include the statement "Contingent upon availability of funding for the position" and must be made and accepted in writing.


Tenured and probationary faculty receive initial letters of appointment; acceptance in writing of these letters constitutes a contract between the University and individual faculty members. Letters of initial appointment to probationary faculty also indicate the expiration date of terms of appointment. Tenured and probationary faculty also receive annual letters indicating salary.


·        To add:  Faculty appointments without term also require the vote of that unit’s faculty.

·        Some faculty brought in at rank above assistant professor. 

·        BOV has to vote in people without term; era in the past; should BOV should approve every single faculty appointment?

·        To include part-time appointments as in other institutions?

·        Draft paragraph such as “ Although administrative faculty are covered by the Administrative/Professional Faculty Handbook, if an administrative faculty member hired with tenure into a local academic unit, then that appointment requires the concurrence of that unit’s faculty.”  Need to strengthen language to avoid violations. Should vote be recorded?  Transparency important.

·        Sometimes need to hire administrative faculty person quickly – full tenure evaluation takes a long time – to balance needs in terms of time.  Provost sends to Dean who sends to Chair – to schedule a vote as soon as possible; with distribution of credentials and dossier. 

·        Regarding direct hires -  terminology “waiver of search” in lieu of “direct hire”.  To also add “in exceptional circumstances.”

·        Silent on lack of departments in units such as CEHD –use LAU to cover this. 

·        Example of known quantity as adjunct brought into half-time position to address a specific need – expediency.  Some departments routinely waive searches for adjuncts. 

·        Important to state that an offer cannot be made until approved by Dean/Director/ Provost.  If Dean/Director does not concur with faculty recommendation, then would not move forward.

·        To do universal “search/replace” to capitalize “Dean” and “Director” throughout Handbook text


2.3.3 Procedures for Recruitment and Appointment of Other Faculty – 1994 Handbook Text

The procedures for the appointment of non-probationary full-time faculty are similar to those described in 2.3.2, but as dictated by circumstances, they may be somewhat less formal. The faculty of an academic unit may or may not wish to be consulted about the hiring of part-time faculty, depending upon their custom. In any event, the local unit administrator has considerable discretionary authority in the recommending of part-time faculty, consistent with the University's personnel policies and commitment to affirmative action.


Non-probationary full-time faculty receive letters of initial appointment which also indicate the expiration date of the appointment. Acceptance in writing of these letters constitutes a contract between the University and individual faculty members. Part-time faculty receive an appointment form indicating the terms and conditions of appointment. Acceptance in writing of this form likewise constitutes a contract between the University and the individual.


Addendum to the Faculty Handbook (approved jointly by the Provost and the Executive Committee of the Faculty Senate)*  Procedures for Appointment and Reappointment of Term Faculty; Effective 7/1/03 at http://www.gmu.edu/departments/provost/documents/termfacguide.doc (six pages, incl. 2 attachments)

* Since Term Appointments also apply to Research Faculty, the GMU Research Personnel Policies and Procedures will also be updated to include these procedures.

·        Why are procedures for appointment/reappointment of term faculty much longer than Tenure and Tenure-Track?  Longer because goes into promotion by rank; more options whether single-year or multi-year contracts.

·        When a term faculty member applies for reappointment, does s/he have to seek promotion, or may they remain at current level if happy to do so? 

·        Revised procedure July 2003 an attempt to give a career ladder for promotion. 

·        Do we need to keep 2.3.3 Procedures for Recruitment and Appointment of Other Faculty if will have sections on Term Faculty?  Does this apply to adjuncts re Part-Time Faculty Guide?  Some support inclusion of part time faculty as well. Dismissal of Tenured and Probationary (Tenure-Track) Faculty Members for Cause:

·        Replace “President” with “Provost” in this section. 

·        Intention not to reduce faculty rights or limit freedom, but to make process more expedient. 


Next meeting:  Friday, November 10th,  noon- 1:30 p.m, Mason Hall, room D-5.


Respectfully submitted,

Meg Caniano

Clerk, Faculty Senate