GEORGE MASON UNIVERSITY

MINUTES OF THE FACULTY SENATE MEETING

OCTOBER 10, 2012 

Robinson Hall B113,  3:00  - 4:15 p.m.

 

Senators Present:  Dominique Banville, Scott Bauer, Sheryl Beach, Jim Bennett, Lisa Billingham, Ángel Cabrera, John Cantiello, Rick Coffinberger, Charlene Douglas, Robert Dudley, Cody Edwards, Daniel Garrison, Mark Houck, Ghassan Husseinali, Dimitrios Ioannou, Kathryn Jacobsen, David Kuebrich, Ning Li, Linda Monson, Harold Morowitz, Star Muir, Elavie Ndura, Peter Pober, Pierre Rodgers, Steven Rose, Mark Rozell, Jim Sanford, Joe Scimecca, Suzanne Scott, Suzanne Slayden, Bob Smith, June Tangney, Susan Trencher, Iosif Vaisman, Anand Vidyashankar, Jenice View, Phil Wiest, Stanley Zoltek.

 

Senators Absent:  Kenneth Ball, Andrea Bartoli, Alok Berry, Doris Bitler Davis, Jack Censer, Vikas Chandhoke, Lloyd Cohen, Arie Croitoru, Yvonne Demory, Janos Gertler, Mark Ginsberg, Jorge Haddock, Bruce Johnsen, Dan Joyce, Jian Lu, Jerry Mayer, Daniel Polsby, Thomas Prohaska, William Reeder, Earle Reybold, Edward Rhodes, Lesley Smith, Peter Stearns, Susan Tomasovic, John Zenelis.

 

Visitors Present:  David Anderson, College of Education and Human Development, Faculty Representative to the Board of Visitors; Jessica Cain, Employee Relations Specialist, Human Resources/Payroll;  Ed Douthett, School of Management, Faculty Representative to the Board of Visitors; Kim Eby, Associate Provost for Faculty Development/Director,  Teaching & Faculty Excellence Center; Esther Elstun, Professor emerita, Modern and Classical Languages;  Josh Eyler, Associate Director, Center for Teaching and Faculty Excellence; Gerald Hanweck, School of Management, Faculty Representative to the Board of Visitors; Linda Harber, Associate Vice President, Human Resources/Payroll; Robin Herron, Associate Director, Office of Media and Public Relations; Corey Jackson, Director,  Equity and Diversity Services; Tricia McKenzie,  Librarian, University Libraries; Janette Muir, Associate Provost for Undergraduate Education; Michael Nickens, School of Music,  Faculty Representative to the Board of Visitors; Martin Perlin, College of Health and Human Services, Faculty Representative to the Board of Visitors; Alex Perry, Reporter, Connect2Mason; Sharon Pitt, Executive Director, Division of Instructional Technology, Claudia Rector, Assistant Provost for Academic Affairs; Bethany Usher, Directpr, Students as Scholars, OSCAR/Assoc Director, Center for Teaching and Faculty Excellence.

 

I.          Call to Order:  The meeting was called to order at 3:01 p.m.

 

II.        Approval of the Minutes of September 5, 2012:  The minutes were approved as distributed.

 

III.       Announcements

Chair June Tangney welcomed President Cabrera to the Faculty Senate.  He introduced Professor Sarah Nutter (School of Management/Presidential Fellow).  She is helping him manage the vision process.  He also introduced Carrie Klein, just recruited to serve as the program manager for the vision process, to manage logistics etc.  He referred to his email (October 9, 2012), noting his goal to capture as many thoughts as possible and to listen to leaders outside the university as well. He welcomes opinions about the vision themes and requested ideas sent to chairs of the working groups (See APPENDIX 1). He stated several goals of the groups, including a mix of community representation, the need for listening, and integrating.  The product, he said, must be a concise, one page description of: who we are, how we work, great type of students, then aspirations on one page.  Professor Nutter will be chairing the steering committee. 

Sarah Nutter:  Will form basis for strategic plan process following BOV meeting on March 22n, lots of points of access to provide input. Don’t be shy, be involved.

President Cabrera:  Not too worried about that (with this group).  Update about the Board (BOV) meeting:

1.  Korea:  knows the Faculty Senate endorsed initiative provided some guarantees and warnings about money/finances and enrollment.  Those suggestions were part of discussion of Board.  The Chief of Staff and I traveled to Korea with Anne Schiller (Vice President, Global and International Strategies) and Min Park (Executive Director of Proposed Korea Campus Operations in the Office of Global and International Strategies, and assistant professor in School of Recreation, Health, and Tourism) and had interviews with the government of Korea (two ministers), attorneys, friends, influential Koreans, and the mayor of Incheon.  “I was absolutely blown away by investment the Korean government has made,” including reclaimed land and billions of dollars. President Cabrera said he came back convinced this endeavor could be a great thing for Mason, with two caveats/cautions: overhead costs, and that this initiative serves the state of Virginia.  As structured, this will allow many of our students (opportunity for) global study while paying in-state tuition. Whether our faculty qualify to have (receive) research grants from the government of Korea not decided yet.  Now we are executing the deal, hoping to make it happen. 

 

President Cabrera said he continues to meet with people all over northern Virginia explaining why people should invest in us. 

 

Discussion/Questions

A Senator inquired is there another way to contact the steering committees other than by email mail?  One of the committee chairs does not reliably read email.

President Cabrera did not know about that, and suggested the Senator contact Sarah or Carrie; also to contact steering committees via website.


A  Senator inquired  “How many students are interested in going to Korea from the existing student body?”

Professor Min Park:  Students from Economics, the School of Management, and a new minor in Northern Pacific Studies.

President Cabrera noted financial projections do not rely on huge number of students; hopefully we will get more students. 

Senator Follow Up:   The School of Management has a very structured curriculum here – many students may not want to go.  Not a good thing if all students come from only one college.

 

 A Senator:  An email sent to faculty referenced the “new fundraising campaign”.  The campaign is so quiet that no one knows what is going on, the senator noted, and applauds President Cabrera for recognizing and publicizing the fact our endowment is “pathetic.”
President Cabrera:  Intrigued by nomenclature of “silent” campaign; rather, it is semi-silent.  Fundraising professionals recognize you don’t make too much noise about goals until you’re near to reaching it. 

Follow up:  What is in the pot already?
President Cabrera:  $40 million; this year’s goal is $50 million, depends on giving momentum during Presidential transition.  (Rate has) not slowed down, indications are good.

A Senator:   In chatting with colleagues in CEHD, questions asked why the CEHD leadership is not prominently represented in new leadership process?  To what extent will you include (schools?)

President Cabrera:  Not leadership groups, working groups.  Integrations of others, to be as diversified across the university as possible. Analysis:  only two deans as chairs, some chairs are faculty members, tried to have broad representation.  Also members of committees to let them know, we’ve tried our best.  If you believe some perspectives not adequately represented, just let me know.

 

A Senator:  Could the Faculty Senate collectively review the statement?

President Cabrera:  Will bring it personally to the Faculty Senate.

 

Chair Tangney thanked President Cabrera.  One other development out of the BOV meeting last week .we  have faculty representation on three of the four standing groups (committees), and will now have faculty representatives on a new research committee and the development committee; announcement will be distributed soon. 

 

The Special Faculty Senate Meeting with Senator Barbara Favola and Delegate David Bulova will take place on Wednesday, October 24th 3:00 – 4:00 p.m., Founders Hall room 466, Arlington Campus.

 

Cody Edwards (COS) was appointed to serve as Faculty Senate Representative to the Student Senate.  Pierre Rodgers (CEHD) was appointed to serve as Faculty Senate Representative to the Staff Senate.  We are delighted to have representatives from each of these bodies.

 

IV.       New Business - Committee Reports

A.  Senate Standing Committees

Executive Committeeno report.

Academic Policies – Suzanne Scott, Chair

 

Proposed Changes to Policy for Permission to Study Elsewhere

·         The most substantive change is in that “Current Policy,” paragraph A, which requires a change in the signature authority from the academic dean in the student’s college to an academic dean in the college where the course is being credited.

·         An additional paragraph was added, paragraph B, to address the major arguments that students make in order to study elsewhere.

·         Rationale for the changes:

o   The “Current Policy” paragraph is the only statement that currently appears in the catalogue regarding study elsewhere.        

o   Course credits elsewhere from each college far exceeded the number of students in the college who were taking courses elsewhere (See Appendix B)

§  COS the most obvious example, with 611 course credits taken elsewhere; only 150 students in COS taking courses elsewhere.

o   Individual colleges have policies and procedures, but the practices have varied substantially from college to college.

§  Nowhere in the current policy was the 50-mile radius mentioned, although that was a generally understood rule.

o   The goal is to have a uniform policy that is fair for everyone in the University.

§  Each college, however, is able to fill gaps as they see fit (as indicated in the additional paragraph).

Paragraph A  (Current Policy)*proposed changes/additions in bold

Students who apply for admission to Mason usually do not seek simultaneous enrollment at another collegiate institution. In those unique situations when a student does seek concurrent enrollment, the student must obtain advance written approval from an academic dean. This process permits a student to enroll elsewhere in a suitable course unavailable at Mason or through the Consortium of Universities of the Washington Metropolitan Area. Catalog numbers and descriptions of courses to be taken elsewhere must be submitted with the request for approval. Students must submit an official transcript for all such course work to the Office of the University Registrar. Note that while credit may be approved for transfer and a minimum grade must be achieved, grades themselves do not compute into any Mason GPA. Students who enroll elsewhere without advance written permission while enrolled at Mason will not receive transfer credit for course work taken at other institutions unless they re-apply for admission to Mason as transfer applicants and meet all priority deadlines. Re-admission is not guaranteed and transfer credit is awarded based upon course equivalencies in effect at the time of re-admission. The Permission to Study Elsewhere form can be found at registrar.gmu.edu.

 Paragraph B (Proposed Addition to the Study Elsewhere Policy)

Special instructions for undergraduates: Freshmen and transfer students in their first semester at Mason are not permitted to study elsewhere. Courses previously attempted at Mason (including withdrawals) cannot be taken elsewhere. Once enrolled in degree status at Mason, students may request permission to take a limited number of credits at another regionally accredited institution. Students must be in good standing with a minimum cumulative GPA of 2.00 in their Mason courses and obtain advance, written approval from their advisor and the academic dean of the college, school, or institute that offers the course(s) at Mason. Individual colleges/schools/institutes determine restrictions on the number, type, mode of delivery, location and offering patterns of courses that can be taken elsewhere. Students must also meet the minimum 30-hour residency requirement at Mason.

Senator Scott also displayed a chart which displayed financial impact of the policy changes.  (See Appendix 2)

A motion was made and seconded to approve the policy.  The policy was approved unanimously.

Budget & Resources – Phil Wiest, Chair

The committee will meet today to discuss one issue.

 

Faculty Matters – Jim Sanford, Chair

The Parental Leave motion was originally presented last spring, but with no vote as funding unavailable at that time.  The Faculty Matters Committee decided to be proactive upon learning funding has been proposed for the 2014 budget, contingent upon receipt of proposed funding. 

Parental Leave Motion

Full time tenured, tenure track, and contract faculty who have been employed at Mason for at least one academic year (both men and women who become parents through either birth or adoption) are granted a half time teaching reduction.  The reduction can be taken by teaching no courses during the semester of the birth or arrival of the child or during the semester following this event, or it can be taken by teaching half time for two consecutive semesters (selected depending on circumstances/timing from the semester of the birth or arrival and the following two semesters).  The faculty member continues to receive full pay and benefits during the semester(s) of reduced teaching.  Parental leave is automatic provided that the faculty member notifies in writing the department chair or the dean/director of the college, school or institute in which the faculty member serves.  Faculty members must take leave that is legally permitted under the Family Medical Leave Act (FMLA) simultaneous with parental leave as defined in this motion, i.e., leave granted under FMLA cannot be added to Mason’s parental leave.  Service is not required unless agreed to by the faculty member.  Research requirements are not affected, but they have been addressed previously by the stoppage of the tenure clock for a new parent (see Section 2.7.3.1 of the Faculty Handbook).

Rationale

At present, the only leave guaranteed new parents is prescribed by the federal Family Medical Leave Act.  According to this act, an employee is allowed twelve weeks of job protection.  However, it is unpaid.  This is often a non-option for faculty, given the low salaries of most young faculty, the high cost of living in the area, and the escalating costs of beginning a family.

 Employees may use their accumulated sick leave to receive pay for a portion of their absence. However, new parenthood is not an illness, and use of sick leave should not be required if faculty want or need to be paid for parental leave.  Furthermore, requiring faculty to use sick leave for this event reduces sick leave balance and could cause difficulty if later illness or injury prevents the individual from working.

Under the Family Medical Leave Act, instructional faculty who become new parents during a semester will usually require their colleagues or adjunct faculty members to cover their classes during part, but not all, of a semester.  This creates a burden for both their students, who are presented uneven instruction, as instructors are changed at least once, and department chairs/program directors, who must fill the positions temporarily.

According to colleagues in Human Resources and Payroll (HRP), the practice in recent years has been to work with any faculty member who is about to become a new parent and who contacts the office.  HRP attempts to develop an arrangement that benefits the faculty member.  Faculty members have also been encouraged to work with their department chairs or program directors.  The unofficial practice, although not policy, has been to release faculty from their work commitments during the current semester or the semester following the qualifying event.  However, an informal poll of tenure line faculty has found that some of them are reluctant to use the available leave when it is not a stated policy to grant it.  These faculty report feeling that their motivation and professional dedication may be questioned, threatening their likelihood of achieving tenure.  Therefore, the motion makes parental leave automatic if requested in writing.  The wording in this part of the motion parallels that of the Faculty Handbook in the sections that guarantee extension of the tenure clock for new parents, serious illness, and military service.

We applaud and appreciate the work of HRP in facilitating parental leave.  We also thank the members of HRP who suggested modifications to the motion and to the rationale for it.

If approved, the parental leave proposal will formalize and slightly extend the current informal practice at George Mason of releasing faculty from their work commitments for the semester in which they become new parents or the semester following that event.  Costs to the university will be minor, as some of the expenditures for wages required from hiring extra adjunct faculty will be counterbalanced by the likelihood that tenure track faculty who become new parents will defer their tenure decisions (and resulting increase in salary) for a year.  This policy should also increase morale among young faculty and increase Mason’s ability to attract the best and brightest scholars.

The motion was approved unanimously.

 

Criminal Background Check Policy:  to defer discussion to our next meeting (November 7th).

 

Organization & Operations – Star Muir, Chair

Senator Muir introduced the motion noting that Mason’s Responsible Use of Computing Policy (University Policy 1031) says staff and employees have no expectation of privacy.  He also noted that some Virginia institutions have very specific controls regarding when and how can  access/release data.

 

Email and Research Privacy Task Force

                                                        

Motion for the creation of a Task Force to investigate policies concerning faculty and staff e-mail privacy and the protections afforded to faculty research data.

A.  Unless otherwise indicated by the Faculty Senate, this Task Force will operate for the 2012-2013 academic year, and will issue a report for the consideration of the Faculty Senate by the first week of April, 2013.

B.  The ERP Task Force will consist of five members, of which at least one is a Faculty Senator, and will be staffed from University faculty, staff and elected members of the Faculty Senate.  The Provost’s Office  will be asked to appoint an additional ex-officio non-voting member to ensure clear communication on relevant issues.

C.  The Task Force has the following direct charge:

1.  Clarify George Mason University’s policies and current practice regarding access to and use of faculty and staff e-mail, archived information (electronic or otherwise) and access to and use of faculty research data.

2.  Investigate relevant policies from institutions of higher education within the Commonwealth of Virginia, within George Mason University’s set of peer institutions, and perhaps others that have taken the lead on this issue.

3.  Gather information relevant to these issues from involved organizations such as the American Association of University Professors.

4.  Identify procedures, constraints, and relevant implications of the Virginia Freedom of Information Act.

5.  Provide specific recommendations for amending existing policies or creating new policies that offer substantive protection of faculty and staff e-mails and faculty research data, including but not limited to situations, criteria and processes for justifying and informing faculty and staff about internal administrative or supervisor access, law enforcement access, and access by external agencies or individuals.

Discussion: 

A Senator asked if the Task Force will address the kinds of emails released from UVA (recent BOV actions to oust President of UVA) and the Attorney General’s Office?

 

Senator Muir:  Yes, this would address public access to emails from faculty and staff.  True that emails in public institutions are not protected as private sector, can look at employee email.  To make much clearer how this would be process and reviewed before email released; process to be delineated vs. present “no expectation of privacy.”

 

Sharon Pitt, Executive Director, Division of Instructional Technology, noted that a new Faculty/Staff Email system to be implemented would have capacity to respond to requests.  It is not known when the system will be implemented, it requires resources/support for training to do this.  The new system involves changes to calendering  not as straightforward as email.  Senator Stanley Zoltek, Chair of the Technology Policy Committee, noted that the (new) archiving system will keep copies of your emails whether you delete them or not,  a final decision has not been made yet.  (See Appendix 3 for more information about the proposed email system from Mason E-Files, October 15, 2012 ).

 

The motion was approved unanimously.

 

Nominations – Jim Bennett, Chair

Three candidates are nominated to fill a vacancy on the Minority and Diversity Issues Committee: 

Harold Geller (COS), Carlos Ramirez (CHSS), Suzanne Scott (CHSS).  Paper ballots were distributed.  Congratulations to Suzanne Scott on her election to the committee.

 

Linda Schwartzstein (CHSS) is nominated to fill a vacancy on the Admissions Committee  Wayne Sigler (Vice President, Enrollment Services) will serve as Dean of Admissions appointee to the Admissions Committee.

Priscilla Regan (CHSS), Zachary Schrag (CHSS), and Stanley Zoltek (COS) are nominated to serve on the Email and Research Privacy Task Force.  The Staff Senate has appointed Susan Brionez to serve as its representative to the Task Force.  Susan Trencher (CHSS) is nominated to fill a vacancy on the Budget and Resources Committee.

 

The nominations were approved.

 

 

B. Other Committees/Faculty Representatives

Faculty Representatives to the Board of Visitors

Chair Tangney was delighted to introduce the faculty representatives to tbe Board of Visitors:

David Anderson (CEHD) and Gerald Hanweck (SOM) serve as faculty representatives to the Finance and Land Use Committee.  Michael Nickens (CVPA) and Martin Perlin (CHHS) serve as faculty representatives to the Academic Policies, University Community, and Diversity Committee (APDUC), and Ed Douthett (SOM) serves as faculty representative to the Audit Committee.  She also introduced Janette Muir, who has also served as Faculty Representative to the APDUC Committee.  Their presentation is posted on the Faculty Senate website at http://www.gmu.edu/resources/facstaff/senate/MINUTES_FS_2012-13/BOVOverviewShort_Oct10_2012.pptx .

The Faculty Representatives want to know what issues you may have, to keep a dialogue with faculty.

A Senator: The BOV have no idea what faculty do, do not understand what we are trying to do.  [We need] to educate BOV about us.  Corporate models are not applicable for educational institution. 

One of the faculty representatives said dialogue outside meeting would be helpful if they provided us with assignments so that we can go to the faculty and get feedback.

A Senator who serves as faculty representative to the space committee …that our funding scientific 200-300K research space on campus than we have.  We need more research space, current restricts against growing portfolio. 

Another Senator :  It is great to have faculty representatives come to us.  We need a systemic way to tell you what the Faculty Senate wants. 

A Senator asked : Engaging BOV members before or after meetings, are you allowed to ask questions at meetings?

Professor Anderson:  We are allowed to ask questions.  They have a very tight agenda, a lot of pre-work.  (Where) three BOV members are present, must declare a public meeting.

Professor Perlin: I have taken opportunities to raise hand and participate.  Never told not to, sometimes BOV members ask what we think.  He wants to represent what you want us to represent to the BOV. 

Professor Anderson:  An assignment from us …an evolving relationship both with the BOV Committees and the Board.  A leap of faith by them, we’re raising our right and trust to be more vocal.

A Senator observed he does not recall seeing announcements of Board meeting.  We will post Board (and BOV Committee) Agendas on Faculty Senate website as well as BOV meeting schedule and update as necessary. 

Professor Janette Muir commented Board meetings are open to everyone, and encouraged faculty to attend to see the larger picture.  The role of the Faculty Senate Chair as non-voting representative to the BOV is valuable.  The Faculty Senate is well represented by Senate chairs.

Chair Tangney thanked the Faculty Representatives for the tremendous job they’ve done in building relationships with the Board.  The amount of respect says a lot about relationships the faculty have had with the Board over the years. 

Faculty Handbook Revision Committee – Suzanne Slayden, Chair          

Members of the Faculty Senate, in anticipation of a Provost search committee being formed in the near future, have requested a revision to Section 1.2.5 to insure greater faculty participation in the search committee for the Provost, as well as the President.

Although in the past few years the proposed revisions to the Faculty Handbook have been presented and considered as one package at a Special Meeting in the Spring semester, this year the committee will submit a proposal for consideration at the November 7, 2012 Faculty Senate meeting.

By this report, we hope to give Faculty Senators and the General Faculty ample time to read and discuss the proposal before the Nov. 7th meeting. If there are any questions or comments, they can be voiced at the Faculty Senate meeting on October 10th or communicated to the Faculty Handbook Revision Committee.

When the agenda for the Nov. 7th meeting is circulated, the motion to approve the revisions will include the stipulation that there are to be no further revisions at the meeting other than those necessary to correct typographical or grammatical errors. This procedure is the same as used for consideration of past revisions.

If the revision is approved by the Faculty Senate, it will be submitted to the Board of Visitors for its approval at their Dec. 5th meeting.

Faculty Handbook Revision Committee:

            Lloyd Cohen (LAW), Kevin Curtin (COS), Suzanne Slayden (COS, Chair).

Proposed Revisions to Faculty Handbook Section 1.2.5

 

Left Side: 2012 Handbook Text with Proposed Revisions using Tracked changes in Word.

                 New text is underlined and deleted text appears with strike through.

Right Side: Handbook as it will appear if the changes on the left side are approved.

Discussion

A Senator:  In the most recent presidential search process, a meeting with the general faculty did not happen.  Last minute invitation sent to Faculty Senators, to ask for a few days’ advance notice would be nice.

Another Senator:  Ask the attorney for the university – only the elements of Faculty Handbook in our contracts to be paid attention to – not knowing what entire status of the Faculty Handbook is-

(A resolution on the binding nature of the Faculty Handbook follows). 

A Senator observed proportional representation by academic units could be gigantic, so many of them.

A Senator observed the last Presidential Search Committee membership was unusually low in sense of faculty representation, supports 60% faculty membership.  The BOV will get plenty of time to meet faculty with variety of perspectives – suggests at least 60%.

Another Senator agrees, but not feasible.  Would like to see expanded event to provide opportunity for other faculty to meet with finalists, e.g., 25 faculty pre-selected.

Chair Tangney has checked with folks who do a lot of these searches nationally; 25% is asking a lot; given great number of constituencies represented. 

Senator Slayden encouraged faculty to send comment to the committee. 

 

VI.        Other New Business

Request for Exception for Emeritus Status                                                                Attachment A

After some discussion, a motion was made and seconded to approve the request. The motion was approved. 

 

Resolution on the Binding Nature of the Faculty Handbook                  - Star Muir

 

Senator Muir introduced the resolution by recalling Rector Volgenau’s request asking the University Counsel to define which parts of the Faculty Handbook are contractual and which parts are aspirational (Faculty Senate Meeting February 29, 2012 , p. 3)

 

Resolution on the Binding Nature of the Faculty Handbook

Whereas the Faculty Handbook of George Mason University, as noted in the Preface and adopted by the Board of Visitors, is incorporated in employment contracts with the University and is binding on the University:

The GMU Faculty Handbook defines and describes the conditions of full-time instructional, research, and clinical faculty employment; the structures and processes through which the faculty participates in institutional decision-making and governance; and the academic policies of the University as established by its Board of Visitors.

The provisions of the Faculty Handbook are incorporated by reference in all full time instructional, research, and clinical faculty employment contracts. These provisions are binding on the University and on individual faculty members. The Faculty Handbook governs the employment relationship of individual faculty members, and sets forth the rights, privileges, and responsibilities of faculty members and of the University. (http://www.gmu.edu/resources/facstaff/handbook/GMU_Faculty_Handbook_7-1-12_FINAL.pdf, Page 6 of 61); and

Whereas, the Faculty Handbook supersedes all inconsistent policies and procedures when adopted by the Board of Visitors:

As of the date of the adoption of this edition of the Handbook, all prior policies with respect to matters covered therein are superseded. With the exception of the bylaws governing the University’s Board of Visitors, the provisions of this Handbook supersede all inconsistent bylaws, policies and procedures in effect at the time of its adoption by the Board of Visitors (including, if applicable, custom and usage) of any officer, person, body, or unit of the University, including but not limited to the President or other officer of the University and any college, school, institute, department or other faculty organization.

(Preface to the George Mason University Faculty Handbook - July 1, 2012, Page 7 of 61); and

Whereas the Administration and the University Counsel of George Mason University have been unable to provide any specific delineation of which parts of the Faculty Handbook are “contractual” and which parts are “aspirational”;

Therefore be it resolved:  That the Faculty Handbook of George Mason University is a contractual agreement that is legally binding on all parties within the University

Discussion:

A motion was made and seconded to extend the meeting five additional minutes.  The motion was approved.

A Senator liked the sentiment, but does it have any force?  Senator Muir responded “It has greater force than inaction.”  After some discussion, a motion was made and seconded to amend the penultimate paragraph of the resolution by delete “have been unable to provide” replacing with “have not provided, after repeated requests,” in bold; as appears below:

 

Whereas the Administration and the University Counsel of George Mason University have been unable to provide have not provided, after repeated requests, any specific delineation of which parts of the Faculty Handbook are “contractual” and which parts are “aspirational”;

The motion as amended was approved unanimously. 

VII.       Remarks for the Good of the General Faculty

Linda Harber, Vice President for Human Resources, reminded faculty they should come to HR to make arrangements if you would like to tax defer your bonus.

A Senator requested teleconferencing the next  meeting of the Faculty Senate in Research Hall room 163.  If we expect our students to use technology…we  will take this under advisement.

VIII.     Adjournment:  The meeting was adjourned at 4:22 p.m.

 

Respectfully submitted,

Earle Reybold

Secretary

 

 

 

.ATTACHMENT A

 

Request for Exception to Emeritus Status

----- Original Message -----
From: Gary Kreps <gkreps@gmu.edu>
Date: Sunday, August 19, 2012 12:11 pm
Subject: Request to Provide Steve Klein with Emeritus Status

Dear Jack,

As we discussed earlier I am formally requesting that Steve Klein be recommended for Emeritus status after his retirement from Mason at the end of the Fall, 2012 semester in recognition of his long and distinguished service to the University.   Steve has served on the faculty of the Department of Communication for 14 years, and has been instrumental in building a vibrant, innovative, and well-respected journalism program at Mason (with very limited resources).  He has championed a major focus on electronic journalism at Mason back when most journalism programs were still focusing solely on print journalism.  Steve currently serves as a Term Instructor and Coordinator of our Journalism Program.  He also serves as Director of minor degree programs in Electronic Journalism and Sport Communication (in collaboration with the College of Education and Human Development).  I am requesting an appointment for him as an Emeritus Instructor upon his retirement.

Steve is a most passionate and involved educator who has promoted a very high level of professionalism among our journalism students, and has fostered enhanced media literacy for all of our students, not just the journalism majors.  He encourages our students to fully participate in democratic society through active examination of the news from multiple sources.  He has recruited outstanding journalism professionals from leading media outlets to work with us and teach for our journalism program (including from the Washington Post, the Voice of America, USA Today, NBC News Channel 4, United Press International, the Gannet Corporation, the Knight Foundation, and many other news organizations).  Steve is an outstanding and motivating instructor, who has placed many of his students in professional positions at major media outlets across the nation.  He came to Mason after a distinguished career as a reporter and editor, including serving as the online Sports Editor for USA today. He has maintained strong relations with members of the fourth estate (journalism community) and established an innovative educational partnership with C-SPAN, where Mason hosted a televised public events course that enabled our students to interact with world leaders and media luminaries. He has also strongly supported active media internship opportunities for our students. In addition, Steve has been an active member of Faculty Senate Committees on Technology and Athletics for many years.

I encourage you to support my recommendation for Emeritus status for Steve Klein.
--

Wishing you the very best,

Gary

Gary L. Kreps, Ph.D., FAAHB
University Distinguished Professor and Chair, Department of Communication
http://communication.gmu.edu/
Director, Center for Health and Risk Communication
http://chrc.gmu.edu/
George Mason University
4400 University Drive, MS 3D6

Robinson Hall A307
Fairfax, VA 22030-4444
(703) 993-1094, FAX (703) 993-1096
gkreps@gmu.edu

 

ENDORSEMENT BY DEAN CENSER:

From: Jack Censer [mailto:jcenser@gmu.edu]
Sent: Sunday, August 19, 2012 1:27 PM
To: Gary Kreps
Cc: June Tangney
Subject: Re: Request to Provide Steve Klein with Emeritus Status

Dear Gary,

I wholeheartedly support your request. Because my intellectual interests
overlap with Steve's, I know him quite well. His commitment is
extraordinary. I can endorse everything in your letter.

As you know from our correspondence some months ago, this will require a
variance from the faculty senate. So, June, please let us know what, if
anything, we need to do to go forward.

Regards,
Jack

Jack R. Censer, Dean
College of Humanities and Social Sciences George Mason University Fairfax,
Virginia 22030
703.993.8720

 

APPENDIX 1

 


Email distribution Tuesday October 9, 2012 from Office of the President

Subject:  Message from President  Ángel Cabrera

Dear Colleague,

On August 17, 2012, the Board of Visitors adopted a resolution that charged me with the creation of a new Strategic Vision for the University in collaboration with the faculty and key internal and external stakeholders.  The new Vision will be the basis for a new academic strategic plan and a new comprehensive campaign.  During our board meeting last week, I shared with the board the process we will follow to produce this Vision and the structure of the outcome I plan to bring for their consideration (and, hopefully, their enthusiastic endorsement!).  Here are the highlights.

In terms of outcome, I envision a short, one-page document that will include (a) a concise and memorable mission statement, (b) a set of values describing “The Mason Way” of doing things, (c) a profile of the attributes we wish to see in all our graduates and therefore have embedded in every one of our programs, which we’re referring to as “The Mason Graduate”, and (d) a set of aspirational and inspirational commitments for the next decade.

My goal is to have this document presented to the board in March 2013.  In order to meet that deadline, I have asked Professor Sarah Nutter to chair a consultative process to gather input from multiple stakeholders and through different channels.  Based on the conversations we’ve had with Visitors, Trustees, Deans, Students, Faculty and Staff throughout the summer, Sarah has formed a number of working groups that will address critical areas for our future, plus a steering committee that she will chair and that will coordinate the activity of the working groups.  The provost and I will be ex-officio members of all the working groups and the steering group will report directly to me.
 
I am pleased to announce that the following individuals have agreed to chair the vision working groups:

  • Professor Peter Pober will chair the Mission, Values, The Mason Graduate working group, which will identify core components to be reflected in a mission statement, a set of core values and a definition of the signature Mason Graduate.
  • Wayne Sigler, VP Enrollment Management, will chair the Student Value and Affordability working group, which will analyze cost drivers, tuition policy and ROI for our students.
  • Dean Vikas Chandhoke will chair the Research working group, which will explore the role and nature of research in the university’s future.
  • Associate Provost Michelle Marks will chair the Regional Strategy working group, which will explore how our geographic footprint can support our strategic vision and our role as partners in economic development of our region.
  • Professor Peter Mandaville will chair the Global Strategy working group, which will explore how global engagement can best create value for students, faculty, and the university as a whole.
  • Associate Dean Roy Hinton will chair the Online and Executive Education working group, which will explore how the university can expand our reach through new and existing programs and better use of technology. 
  • Senior Associate Dean Debbie Boehm-Davis will chair the Program Innovation & Growth working group, which will seek to identify means of improving existing degree programs and developing new areas of excellence.
  • Vice President Marc Broderick will chair the Funding and Resources working group, which will explore how to maximize our revenue sources, including the launch of a new fund-raising campaign.

Each of these groups will analyze internal and external reports and will reach out to various constituencies inside and outside the University.  We are currently setting up a website (please check http://next.gmu.edu within a week or so) which will be used to post updates from each of the groups and the overall process, and which will include a mechanism for broad participation by members of our community.  I encourage you to participate in this process and provide your input to the working groups by writing to the chairs or by submitting your ideas through the website.

As I have met with various members and groups within the Mason community, I have been impressed by your thoughtful comments and your commitment to the University’s future. Thank you in advance for your collaboration in this important process as we together define a vision for George Mason University’s Next chapter.

Thank you for all you do to carry out our mission.

Ángel Cabrera

 

APPENDIX 2

Academic Policies Committee Presentation: 

Proposed Policy Changes to Permission to Study Elsewhere

 

Financial Impact of Current Policy

Summer 2011 Total Course Elsewhere Credits                                                             1,194

 

 

Credits Taken Elsewhere by Students in College where Course is Taught

Credits Taken Elsewhere

Approved by Students’ own Disciplines/Colleges

Enrollment/FTE $ Going Elsewhere

CHSS

276

348

$116,000

COS

150

611

$203,667

VSE

344

117

$39,000

SOM

133

33

$11,000

CVPA

53

48

$16,000

CEHD/RHT

131

12

$4,000

CHHS

91

15

$5,000

SCAR

0

6

$2,000

UNDE

3

15

$5,000

 

Example of Financial Impact:  During the summer of 2011 students in COS received permission from COS to enroll in 150 credits from other universities. However, students in other colleges around the university received permission from their deans to enroll in a total of 611 COS courses as study elsewhere credits.

 

 

 

APPENDIX 3

 From Mason E-Files Announcements – October 15, 2012

Mason Selects a New Integrated Email and Calendaring System

The University has selected Microsoft Office 365 as its new integrated email and calendaring system replacing MEMO email system and Oracle Calendar.

Mason is partnering with B2B Technologies of Atlanta, Georgia, to assist in the deployment and migration process. B2B Technologies was selected through the RFP process after a year-long requirements development phase.

The new system, hosted in the cloud by Microsoft, has been adopted by numerous colleges and universities throughout the country. Microsoft Office 365 is an enhancement of Microsoft Live@edu, which is the system currently used by Mason students.  Eventually, Mason students will also be migrated to the new Microsoft Office 365.  Having all faculty, staff, and students on a single messaging platform is highly desirable and will enhance collaboration opportunities.

The benefits to the university by deploying this system include larger mailbox quotas (25 GB), integrated email and calendar, enhanced mobile device support, delegated e-discovery, legal holds and email archiving. Archiving will allow Mason to retain email records in accordance with policies established by the Virginia Public Records Act and the Library of Virginia.

Additional information will be released as soon as the information becomes available. 

For more information, contact David Robinson, drobinsd@gmu.edu, Technology Systems Division, Information Technology Unit.